Updating Presentation Permissions
To set permissions at the Presentation level: Consider privacy implications while assigning permissions, and utilize private workspaces for sensitive draft presentations.
Log in to https://teams.ingage.io/
In the left side bar, click Presentations to see all presentations, or click the arrow > to the left of Presentations to expand the menu and see all teams
Click the three dots to the right of the presentation title you'd like to manage permissions for
Click Manage Permissions
Update the permissions accordingly
Click Done to complete
Permissions Definitions
Editable - If enabled, user roles that can edit a Presentation are able to open the Presentation for editing. If disabled, no user can edit this Presentation. Default setting is enabled.
Guest Editable - Only appears if you have Guest Teams enabled for your company’s account. If enabled, a Guest Admin with upgraded privileges can edit this Presentation. If disabled but the Guest Admin has upgraded edit privileges, the Guest Admin cannot edit this Presentation. Default setting is disabled. Additionally, Guest Admins typically have viewing permissions only unless explicitly granted editing rights by the organization's administrator. The "Edit" option may not appear for Guest Admins without proper permissions.
Duplicatable - If enabled, Team Creators and Team Admins can duplicate this Presentation. If disabled, the Presentation cannot be duplicated. Default setting is enabled.
Managing Privacy While Drafting Presentations
If you are working on a presentation and want to keep it private until it's finalized, you can create a secure workspace to restrict access. Here's how:
Set Up a Private Workspace:
Use the Teams feature within Ingage to create a private environment. This allows you to control membership and restrict access to yourself.
Navigate to the Teams settings and create a new team. Ensure this team is private.
Move the Presentation to the Private Workspace:
Copy the draft presentation to this private team.
From the original team, open the options menu (three dots) next to the presentation.
Select "Duplicate" or "Copy," and choose your newly created private team as the destination.
This ensures that only you have access to the presentation while you work on it. When you are ready to share it with others, you can publish or move it back to a shared space.
Internally Shareable - If enabled, this Presentation can be shared to multiple Teams within the Company by Team Admins, Team Creators, or Company Admins. Note, the Team Admin or Team Creator would also need to be either of those roles on the Team they're sharing to. If disabled, this Presentation cannot be shared to other Teams. Default setting is enabled.
Publicly Shareable - If enabled, a Team Admin or Company Admin has the ability to enable or disable the Web Link for this Presentation. If disabled, the option to share a web link to the Presentation does not appear. Default setting is enabled.
Role-Based Permissions and Editing Challenges
Access permissions to edit presentations depend on your user role within Ingage. Specific roles, such as "Guest Admin," have limited access.
Viewing without Editing:
If you have a "Guest Admin" role or equivalent, you may only have viewing rights for presentations. This is why the "Edit" option might be unavailable in your dashboard.
Gaining Editing Permissions:
Contact your organization's Ingage account owner or admin to request a role upgrade to gain full editing rights.
Only admins or those with proper permissions can modify presentations fully.
By understanding these role-based restrictions, you can identify and address issues with editing access effectively.